Recording Income
Income can be recorded in two places
From the Ageing debtors list where an invoice can be marked as paid. This adds income to the value of the invoice amount and allocates it to the invoice
From the account finance page. This page is used if a customer pays an amount not equal to an invoice value ie for a part payment
Finances
The finances page is accessible from the green account menu available once an account has been selected.
The finance page shows a list of all invoices and payment for an account and the value outstanding for each.
To add an income to the finance page, enter the date, a reference (ie bacs) and the amount and click "add payment". This will add the income to the table at the bottom of the page.
Once a payment has been added, it can be asigned to an invoice by clicking the "assign payment" button which is available on an invoice on which there is an outstanding amount
Allocating a payment to an invoice
All or partial funds from a payment can be allocated to pay or part pay an invoice by clicking on the “assign payment” button. The payment to allocate money from and the value to be allocated can then be selected.
When a payment is allocated to an invoice:
the values of allocations and invoice number are show next to the payment
The value of payment and payment number is shown next to the invoice
Unallocating a payment
Funds allocated from a payment to an invoice can be unallocated by clicking the “unlink” button next to the payment or the invoice via the account's finance section or from the bank rec page in company finance
Archiving a payment
A payment is archived from the Income List page in company finance
When a Payment is archived:
any linked invoices, credits or bank lines are automatically unlinked
it is removed from account's finance page and it's value is no longer included in the unallocated payments total at the bottom of the page